Managing Photo Metadata

This section describes how to add, edit, or remove metadata terms for Photo metadata.  This includes Keywords, Locations, Inside/Outside, Events (not currently showing for public), Topics, Photographers, and People. 

Metadata terms show: 

  1. On the Photo Edit pages 
  1. On the Single Photo pages (if metadata selected for Photo) 
  1. On Archive pages for the term (these are created automatically as terms are added and linked to from the individual Photo pages). E.g., Exhibit Topics Archive  

Adding metadata terms  

  1. On the left WordPress Admin menu, click on the type of metadata you want to add (e.g., ‘Topics’) 
  1. In the ‘Add New [Topic]’ form, fill out the Name of the metadata term 
  1. If you want a specific url for the term, type one in the Slug field. Note: WordPress generates these automatically based on the title and they are editable after term creation. 
  1. Select a Parent term, if necessary. 
  1. If you want a description for the term, fill in Description field. If a description exists for a term, it will show on the Archive page for that term, under the title. (example of an archive page: Lincoln Barn ) 
  1. Click Add New [Topic] to save 

Editing metadata terms

  1. On the left WordPress Admin menu, click on the type of metadata you want to edit (e.g., ‘Topics’) 
  1. Using the Search bar, or page navigation, find the term you want to edit 
  2. To edit only the Name or Slug 

To edit only the Name or Slug 

  1. Click ‘Quick Edit’ under the term 
  1. Make edits 
  1. Click Update [Topic] 

To edit the Name, Slug, Parent term, or Description 

  1. Click the title of the term or click ‘Edit’ under the term (shows on hover) 
  1. Make edits 
  1. Click Update 

Remove metadata terms

Note: this is non-reversable! (although you can contact CARES to restore a prior day’s backup if things get really out of hand)

  1. On the left WordPress Admin menu, click on the type of metadata term you want to remove (e.g., ‘Topics’) 
  1. Using the Search bar, or page navigation, find the term you want to remove 
  1. Remove the term (2 ways)

Remove term from term list (1st way)

  1. Hover over the term and click ‘Delete’ (under the term), or:

Remove term from term page (2nd way)

  1. Click the title of the term
  2. From the term edit page, scroll to bottom and click ‘Delete’